To+Do+October+6,+2012+Conference

Items discussed at Board Retreat:
 * Back Up date for conference is September 29th
 * Tentative location is Edmond Memorial High School -need custodian and technical support as paid by OFTLA- (tech. Rich Anderson Edmond Public Schools)
 * Packet stuffing at Westmoore on October 4th- Audrey needs volunteers to help
 * Board meeting after conference
 * Michael Kraus (newsletter) and Lois Lawler Brown (membership) has resigned. Need recognition at conference.
 * Nancy Boles scholarship, fundraising- talk to Teresa Bell, Cathleen Skinner
 * any documents to go in packets need to be thought out and submitted a week before stuff date (**agenda**, announcements, flyers, etc) approval by president
 * vendors-pencils, goodies, companies from around town...tables
 * lunchtime: entertainment (Gina Lopez Latin Trio?, student groups to dance/sing)
 * host teacher needs student volunteers for directing, signage (Desa has easels), collecting evaluations, rooms for presentations to president elect (David N.), school map, make signs for rooms (ask David N. for how many rooms and location for signage) signage for parking, entry, restrooms, rooms
 * host: number of tables for vendors, hospitality, registration, lunch, trash

Conference Checklist
 * Confirm dates with school, as suggested by board, contact person at host school to coordinate
 * Host teachers: Custodian and technical support paid by OFLTA hourly set by district (internet access, websites to be accessed by presenters, passwords, etc.)
 * set out call for proposal by august 1st or sooner by treasurer/exec secretary, deadline 2 weeks prior to conference
 * webmaster announce proposals
 * officially accept proposed sessions by email
 * hospitality- grocery list, electrical outlets,
 * caterer for luncheon, 2% vegetarian option, exec.sec/treasurer head count, (host to secure local charity to pick up left overs -Jesus House, City Rescue Mission -Edmond)